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Refund & Complaint Policy

Appointment & Cancellation Policy

To ensure smooth scheduling for all clients, we kindly request the following:

  • All appointments require a deposit to secure the booking.

  • We require at least 24 hours’ notice for cancellations or rescheduling.

  • Cancellations within 24 hours or failure to attend the appointment may result in loss of deposit.

  • Late arrivals may result in shortened treatment time to avoid delays for other clients.

Deposit Policy

  • A deposit may be required when booking certain treatments.

  • Deposits are non-refundable if the appointment is cancelled within 24 hours or missed.

  • Deposits can be transferred to another appointment if rescheduled with sufficient notice.

 

Refund Policy

Due to the nature of aesthetic treatments and skincare services:

  • All completed treatments are non-refundable.

  • Results may vary depending on individual skin conditions and aftercare compliance.

 

Prepaid Packages

  • All prepaid treatments and packages are valid for 6 months from the purchase date, unless otherwise stated.

  • If a refund is requested within 3 days of purchase and no treatments have been used, a refund may be considered.

  • If treatments have been used, the used sessions will be deducted at the standard treatment price, and the remaining balance may be refunded after deducting a 20–50% administrative fee and GST.

 

Products Policy

Under Australian Consumer Law, customers are entitled to a replacement or refund if a product is:

  • faulty

  • damaged

  • not as described

We do not provide refunds for change of mind.

Treatment Results Disclaimer

Skin treatments may produce different results depending on:

  • skin condition

  • lifestyle

  • skincare routine

  • compliance with aftercare instructions

 

Moon Skin Clinic does not guarantee identical results for all clients.

 

Skin Compliance Policy

For best treatment outcomes, clients must follow the aftercare instructions and skincare recommendations provided by their therapist.

If a client chooses not to follow professional advice, Moon Skin Clinic cannot guarantee treatment results and refund requests based on treatment outcome may not be accepted.

 

Medical & Safety

Clients must:

  • provide accurate medical history

  • inform staff of any allergies or medications

  • follow treatment and aftercare instructions

Moon Skin Clinic reserves the right to decline treatment if it is considered unsafe.

Moon Skin Clinic reserves the right to update these policies at any time.
The most recent version will always be available on our website.

Important Reminder

To ensure a fair and efficient resolution, all refund requests must follow our official refund process. Requests that do not adhere to this procedure cannot be processed.

We encourage open communication and fair feedback. However, knowingly posting false or misleading public reviews without first seeking resolution through our official complaint process may constitute defamation under Australian law. In such cases, we reserve the right to take appropriate legal action, which may include seeking compensation.

If a refund or after-sales resolution has already been provided, but harmful or untruthful statements continue to be shared publicly, we may pursue further legal recourse to protect our business and reputation.

We appreciate your understanding and cooperation.

How to make a complaint

You can make a complaint if you’re:
• a current or former client of our clinic
• a parent, guardian or carer of a client
• a legal representative acting on behalf of a client
• a health professional or referring practitioner with relevant concerns
• a person authorised under Victorian Health Services law

1. Refund Policy

  • Unopened Products: Once sold, unopened products may be exchanged but are not eligible for a refund.

  • Opened Products: Refunds are not accepted for opened products unless there is a quality issue.

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2. Special Offers & Promotional Products

​For unused services or services not performed due to non-clinic-related reasons, if the request is due to personal preferences, schedule conflicts, or changes in aesthetic preferences, you may switch to another service or transfer the package to someone else, but refunds will not be provided.

 

  • Service Packages: If you are seriously dissatisfied with a service, please first complete a complaint form. Our team will contact you.

  • Promotional Products: All promotional products are non-refundable and non-exchangeable.

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3. Service Complaints & Refunds

We highly value customer experience and feedback. If you are dissatisfied with our service or staff attitude, or if you have a refund request, please complete a complaint form. Since front desk staff may vary daily, to avoid miscommunication, please follow our refund process:

  1. Complete the complaint form and send it to moonskinmel@gmail.com

  2. Processing Time: We will respond to your complaint via email within 48 hours. Please provide fair and objective feedback, as your comments directly impact our staff’s performance, promotions, and livelihood.​

  3. For manual technical services such as facial treatments, body massage, makeup, and cosmetic injections, clients are encouraged to provide feedback or suggestions directly to the service provider during or immediately after the service.

    • As these services are highly personalized and subjective, dissatisfaction due to changes in personal preferences or aesthetic tastes after the service will not be eligible for a refund.

    • If the issue is believed to involve medical or other professional concerns, clients are required to provide relevant documentation from a qualified medical or professional institution. A refund request form can be provided, and upon submission, Moon Skin Clinic will review the case and discuss a resolution with the client in a fair and respectful manner.

 

Mutual Respect & Understanding

Every encounter is valuable, and life comes with its challenges. We sincerely hope for your understanding and respect as we handle each situation.

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